Annual Fall Fest Vendor Registration

Join us at Warrenton’s largest event of the year! Our annual Fall Festival includes fun for everyone! Vendor spaces are limited and granted on a first come first served basis, so register early!

Registration is easy – complete and return the Fall Fest Vendor Registration Packet (PDF) or complete the online application at the bottom of this page (be sure to read through the Important Vendor Information and Terms & Conditions on your way there!).

Make Check Payable to: City of Warrenton Mail Payment and Form to: Warrenton Fall Festival, 200 West Booneslick, Warrenton MO 63383
To pay online, use the form at the bottom of this page or email your completed form to: Jon Struckhoff Subject Line: Fall Festival 2026. We will respond with the payment code and link used to make the online payment.

Vendor Terms and Conditions

By signing this Vendor Application for the Annual Fall Festival, I, the undersigned Vendor, consent to the terms and conditions contained herein. I understand that I am solely responsible for determining whether or not it is appropriate for me to participate in the Annual Fall Festival. I understand that I and others who accompany me are participating in this Annual Fall Festival at my and their own risk.

1. Vendor must provide all supplies and materials, including but not limited to: tables, chairs, fans, canopies, lighting, and cooking devices. By agreeing to the terms herein, Vendor understands that the City of Warrenton (“City”) reserves the right to approve or disapprove supplies or materials used by Vendor.
2. Vendor shall comply with all applicable City ordinances and other laws and regulations of Federal or State governmental authorities, and any political subdivision thereof, including but not limited to, unemployment and workers’ compensation, occupational safety, collection and payment of Missouri Sales Tax, equal employment and affirmative action, and wage and price laws insofar as applicable.
3. Vendors providing food shall comply with the 2013 Missouri Food Code Guidelines for Temporary Food Events and all other applicable Missouri Health Department requirements detailed in 19 CSR 201.010-1.200 Food Protection.
4. Although the City will make all efforts to accommodate booth location requests, the City reserves the exclusive right to determine placement of vendors and vendor booths. By agreeing to the terms herein, Vendor also understands and agrees that the City can relocate or move a vendor or booth at any time prior to or during the event.
5. Vendor hereby agrees that all Vendor property shall be located within their City allocated 15’ x 15’ booth space. If, in the discretion of the City, a Vendor has not contained his/her property safely within the City allocated booth space, the City reserves the right to cancel Vendor’s use of said space.
6. All booths must be safely set up and maintained by Vendor during: transportation to the site, setup of booth, the event, break down of booth and transportation off site.
7. The City reserves the exclusive right to approve any signage or marker used by Vendor. Failure of Vendor to follow requests of the City can result in immediate revocation of Vendor’s license.
8. Vendor agrees to have booth set up at least one hour prior to event for inspection by the City.
9. Vendor agrees to remove all property from the site within one hour after event has ended. Vendor will have sole responsibility for removal and cleanup of site.
10. Vendor shall conduct itself at all times in a safe, professional, and courteous manner before, during, and after the event.
11. No spikes, stakes, poles, or other like items may be used by Vendor
12. Unless special written permission is received by Vendor prior to event, no animals may be brought onsite by Vendor. Vendors requiring the use of a service animal under the Americans with Disabilities Act must notify City at least twenty four (24) hours in advance of the event.
13. No animals shall be sold or awarded as prizes at the event.
14. Materials used for transportation, storage, delivering, or packing of Vendor’s property shall be stored in a safe manner and shall not be visible from public view.
15. Vehicles and/or Motorized devices are restricted to designated Vendor parking areas. Anyone who requires special assistance under the Americans with Disabilities Act must make arrangements at least twenty four (24) hours in advance of the event.
16. By signing this agreement, Vendor acknowledges that the City can hold Vendor personally liable for any damage to City property, whether by intentional act, negligence, or recklessness or part of Vendor.
17. .If the City decides that there exists a potential risk to the health or safety of the attendees of the event, the City reserves the right to suspend, postpone, or reschedule the event. If an event is rescheduled, the booth rental fee will be credited towards a future event.
18. No refunds will be given for Vendor cancellations whether issued by City or Vendor.
19. Vendor, on behalf of himself, herself, or itself and its successors and assigns does hereby agree to waive, relinquish, release, and forever discharge (a) the City and its officers, employees, and agents, and (b) any volunteer assisting or working on behalf of the City or any of its officers, employees, or agents, from any and all claims or causes of action for damages, injury, loss, liability, or expenses that Vendor may now have or which may accrue hereafter to Vendor or any other person claiming through Vendor or on Vendor’s behalf and arising out of, connected with, or in any way associated with Vendor’s presence or participation in the Annual Fall Festival.
20. Vendor, on behalf of himself, herself, or itself and its successors and assigns further agrees to indemnify and hold harmless and defend (a) the City and its officers, employees, and agents, (b) other participants, sponsoring agencies, advertisers, and if applicable, owners of the premises used to conduct the event, and (c) any volunteer assisting or working on behalf of the City or any of its officers, employees, or agents, from and against any and all losses, claims, damages, liabilities, cause of actions, and expenses (including but not limited to court costs and attorney fees) occurring, growing out of, incident to, or resulting directly or indirectly from Vendor’s presence at or participation in the Annual Fall Festival, including without limitation any losses, claims, damages, liabilities, cause of actions, and expenses on account of personal injury to or death of any person, or damages to property of any person or entity (including but not limited to the City).
21. The sale or consumption of alcoholic beverages is strictly prohibited, unless otherwise provided. Subleasing of booth space is not allowed. Vendors parking a large vehicle on the premises, such as a motor home, travel trailer cargo trailer, or other like vehicles are strictly prohibited unless special arrangements are made with the City in advance.
22. I give my permission to The City of Warrenton to take my photo or photo of my booth, while participating in the Fall Festival, and to post the images that include myself, my booth, and/or merchandise on the City of Warrenton website, Facebook page, Instagram Page, or printing materials for the purpose of viewing, advertising, or generating printable materials.

Fall Fest Vendor Registration